Scientific Specialist Terms & Conditions

AidMix Scientific Specialist Terms & Conditions (Scientific Specialists)

Effective Date: Date of Acceptance
Version: 2.1

1. INTRODUCTION AND ACCEPTANCE

1.1 Company Information

AidMix AB (organization number 559528-7060) (“AidMix”, “we”, “us”, “our”) operates an online platform (the “AidMix Platform” or “Platform”) that connects businesses and individuals seeking specialized scientific expertise (“Clients”) with independent specialist service providers (“Scientific Specialists”, “Specialists”, “you”, “your”).

1.2 Agreement Scope

This Specialist User Agreement (the “Agreement”) governs your use of the AidMix Platform as a Specialist. By creating a Specialist account, clicking “Accept,” or using the Platform as a Specialist, you accept and agree to be bound by this Agreement. If you are using the Platform on behalf of a company or other legal entity, you represent and warrant that you have authority to bind that entity.

1.3 Additional Policies

Your use of the Platform is also subject to our Privacy Policy and any other policies or guidelines that we publish from time to time, which are incorporated by reference.

2. PLATFORM ROLE & VAT STATUS

2.1 Intermediary Status (förmedling i annans namn)

Unless expressly stated otherwise in a Statement of Work (“SOW”), AidMix acts solely as an intermediary förmedling i annans namn under Swedish law. AidMix:

• is not a party to the service contract between Client and Specialist;
• does not act as a commission agent (kommissionär) or in its own name;
• provides matchmaking, communications, workflow tools, and payment facilitation only;
• does not warrant the quality, outcome, or legality of Specialist services; and
• is not responsible for any advice, deliverables, or work performed by Specialists.

2.2 Service Delivery Structure

• Specialists render services directly to Clients as independent contractors.
• The service contract (scope, deliverables, acceptance, IP conditions, timelines) exists solely between Specialist and Client.
• AidMix facilitates the relationship but does not supply Specialist services.

2.3 VAT & Invoicing Flow

a) Platform Fee (AidMix → Client). AidMix charges a Platform/Service Fee (“Platform Fee”) to Clients for use of the Platform and related services. AidMix issues its own VAT invoice for the Platform Fee:

• Sweden B2B/B2C: 25% VAT applies unless a statutory exemption applies.
• EU B2C for electronically supplied services: VAT is charged per the consumer's member-state rate via OSS.
• EU B2B: where applicable, Reverse Charge (no Swedish VAT; reverse charge legend on invoice).

b) Specialist Services (Specialist → Client). The Specialist is solely responsible for invoicing the Client for Specialist services and for the correct VAT treatment in accordance with the EU VAT Directive (2006/112/EC) and Swedish Mervärdesskattelagen:

• B2B (Art. 44): place of supply is generally the customer's country; reverse charge may apply (invoice legend e.g., "Reverse charge – Art. 196, EU VAT Directive").
• B2C (Art. 45): place of supply is generally the supplier's country unless a specific rule applies. Specialists are responsible for registration, collection, reporting, and remittance of VAT/GST and for the content of their invoices.

c) Self-Billing (optional). Where expressly authorized in writing by the Specialist, AidMix may issue self-billing invoices on the Specialist's behalf. The Specialist remains responsible for VAT determination; AidMix will include legally required legends (e.g., "Self-billing / Självfakturering", "Reverse charge").

d) AidMix Not Deemed Supplier. Except where a SOW expressly states that AidMix acts in its own name for a specific project, nothing in this Agreement shall deem AidMix the supplier of the Specialist Services. Where so stated, the SOW will set out the corresponding VAT and invoicing treatment.

2.4 Limited Payment Collection Agent

a) Specialist appoints AidMix as a limited payment collection agent solely for receiving Client payments for Specialist Services and remitting such funds to Specialist (net of fees, refunds, chargebacks, and legally required withholdings). b) Receipt by AidMix of funds from the Client is deemed receipt by the Specialist and discharges the Client's payment obligation to the extent of the amount received. c) AidMix holds such funds in a settlement account and remits to Specialist according to the payout schedule. AidMix does not provide deposit-taking or investment services and does not pay interest on balances.

2.5 Tax & Compliance Responsibilities

a) Specialists are solely responsible for VAT/GST/withholding taxes on Specialist Services, including registration, invoicing, reporting, and payment. b) Specialists shall indemnify AidMix for claims, penalties, or fines arising from Specialist tax non-compliance. c) AidMix may request KYC/AML documentation and suspend payouts where legally required.

2.6 Consumer Protection

Where the Client is a consumer, the Specialist is solely responsible for mandatory disclosures and withdrawal rights under Swedish distance-selling rules and any applicable consumer protection laws.

3. ACCOUNT REGISTRATION & ELIGIBILITY

(unchanged except clarifications)

3.1 Eligibility

You must be 18+, act in a professional/business capacity, have relevant qualifications, required permits, and not be resident in sanctioned territories.

3.2 Account Information

Provide truthful, accurate, complete information and keep it updated; do not create multiple accounts or transfer your account without AidMix's written permission.

3.3 Identity & Qualification Verification

You agree to KYC checks (e.g., BankID) and to provide credentials and tax/VAT details where applicable. AidMix may suspend unverified accounts.

3.4 Account Security

You are responsible for your credentials and for all activity under your account. Promptly notify AidMix of unauthorized access.

3.5 Platform Modifications (P2B)

AidMix will give 15 calendar days' prior notice to business users for material changes (shorter where legally allowed for security/legal reasons). You may terminate before changes take effect.

4. PRE-MEETING POLICY (30 MINUTES FREE)

(kept; minor clarity edits)

One free up-to-30-minute "Pre-Meeting" per new Client, scheduled via the Platform; no billable work during this session.

Cancellation/no-show/late arrival rules apply as stated; the no-show fee equals 30 minutes at the Specialist's published rate, of which 80% is paid to the Specialist when collected.

Consumer withdrawal rights apply as required by law.

5. EXPERT RESPONSIBILITIES & CONDUCT

(kept with small wording polish)

Professional standards, legal compliance, respectful conduct, confidentiality, IP compliance, and use of Platform communications prior to booking.

All payments must go through the AidMix payment system. Do not solicit or accept direct payments from Clients met on the Platform.

6. FEES AND PAYMENT TERMS

6.1 Commercial Model

Client pays two components:

• the Specialist Fee (payable to the Specialist; collected by AidMix as limited payment collection agent), and
• the AidMix Platform Fee (payable to AidMix). The applicable percentages and pricing are displayed on the Platform or in the SOW.

We deliberately avoid "on top of your quoted rate" to reduce any implication of resale/mark-up.

6.2 Payment Collection

AidMix, as limited payment collection agent, facilitates billing and collection from Clients. Where enabled, AidMix may show Specialist Fee and Platform Fee separately to Clients in the checkout/summary.

6.3 Self-Billing Authorization (optional)

If you opt in, you authorize AidMix to issue self-billing invoices on your behalf for Specialist Services using your legal name, business details, and VAT number (if applicable). You must review and report discrepancies within 7 days.

6.4 Payout Schedule

Payouts occur after: (i) service completion, and (ii) Client payment clearance/settlement. Standard payout is within 30 days from service completion (unless otherwise specified). AidMix may withhold amounts during disputes or chargebacks.

6.5 Payment Methods

Payouts are via bank transfer or approved processors. You must maintain accurate payout details. Bank/processor fees may be deducted.

6.6 Client Non-Payment & Chargebacks

AidMix is not obliged to pay the Specialist until Client payment is actually received and cleared. Chargebacks or reversals may be netted against future payouts or reclaimed from the Specialist.

6.7 Late Payment Interest

Where applicable, räntelagen (Swedish Interest Act) applies (reference rate + 8% on overdue amounts).

7. TAX OBLIGATIONS & REPORTING

7.1 Specialist Tax Responsibilities

You are solely responsible for income tax, social contributions, VAT/moms on Specialist Services, maintaining F-skattsedel (if operating in Sweden), and filing required returns.

7.2 VAT/Moms Handling

Notify AidMix of VAT registration status and provide VAT number for invoicing/self-billing.

AidMix charges VAT on its Platform Fee where required (25% in Sweden; OSS/RC where applicable).

Specialists are responsible for VAT on Specialist Services (B2B/B2C rules, place of supply, reverse charge, etc.).

AidMix may, where legally required or expressly agreed, collect VAT for the Specialist under self-billing, but the Specialist remains responsible for correctness.

7.3 DAC7 Reporting

AidMix reports Specialist earnings to Skatteverket annually in accordance with the EU DAC7 directive. Reported data may include name, address, tax IDs, and total payments, and may be shared with the Specialist's home tax authority via information exchange.

7.4 Information Requirements

You must provide and update tax residency, VAT numbers, TINs, and other compliance data upon request.

7.5 Withholding

AidMix withholds taxes only where legally required (e.g., lack of F-tax). Documentation will be provided upon withholding.

8. ANTI-CIRCUMVENTION

(kept; clear and enforceable)

For Clients first met through the Platform: no services outside the Platform, no solicitation, and no direct payments for 24 months after the last Platform contact unless AidMix grants a written waiver.

Circumvention fee: 15% of the external engagement value (reasonable estimate of AidMix's loss).

Violations may result in suspension/termination and loss of bonuses/payouts relating to the violation.

9. RANKINGS, REVIEWS & VISIBILITY

(kept; P2B aligned)

Objective parameters (relevance, ratings, response speed, reliability, completeness, activity, booking history, no-shows).

No pay-for-ranking. Future promotions must be clearly labeled (e.g., "Sponsored").

Reviews can be moderated for violations but genuine negative feedback is not removed.

10. INTELLECTUAL PROPERTY RIGHTS

(kept; legally robust)

10.1 Work Product Ownership

upon full Client payment, all economic rights in the Work Product transfer to the Client unless the SOW specifies otherwise.

10.2 Moral Rights

handled per Swedish law; certain rights may be unwaivable.

10.3 Pre-Existing Materials

disclose in SOW; grant Client a perpetual, worldwide, royalty-free license to use incorporated pre-existing materials; ensure third-party rights clearance.

10.4 Client Materials

remain Client's property; limited license to use for performance; return/delete upon completion.

10.5 AidMix Platform Content

owned by AidMix and its licensors; no license beyond use of Platform; trademark restrictions apply.

10.6 Specialist Materials License

you grant AidMix a worldwide, perpetual, non-exclusive, royalty-free license (with right to sublicense) to use your materials for Platform operation, marketing, editorial, and educational purposes.

10.7 Unauthorized Use

prohibited as stated.

11. DATA PROTECTION & PRIVACY

11.1 GDPR roles

AidMix is controller for Platform account data; Specialist is an independent controller for personal data received from Clients.

11.2 Processing

use Client data only for agreed services; ensure security; delete when no longer needed; report breaches without undue delay.

11.3 Data Subject Rights

support access, rectification, deletion, restriction, objection, portability; data subjects may complain to IMY.

11.4 International Transfers

EU processing or transfers with appropriate safeguards (e.g., SCCs).

12. LIABILITY & INDEMNIFICATION

12.1 Limitation

no liability for indirect/consequential damages or lost profits/data; total AidMix liability capped at 12 months of Platform Fees received from your transactions, or EUR 100 if none.

12.2 Exclusions

no limitation for death/personal injury from negligence, grov vårdslöshet, intent, fraud, breach of confidentiality, IP infringement, or mandatory statutory liabilities.

12.3 Indemnification

you indemnify AidMix for claims arising from your services, law breaches, negligence/fraud, IP violations, or tax non-compliance.

12.4 Insurance

you should maintain appropriate professional liability insurance.

13. TERM & TERMINATION

13.1 Term

starts on acceptance; continues until terminated; surviving provisions remain.

13.2 Specialist Termination

you may terminate with written notice; you should complete or properly cancel pending engagements.

13.3 AidMix Termination

for convenience with 30 days' written notice; immediate for material breach, false info, legal reasons, or Platform cessation. Reasons provided per P2B.

13.4 Effects

profile removed/hidden; pending bookings may be cancelled; completed services remain payable; confidentiality and non-circumvention survive.

14. DISPUTE RESOLUTION

14.1 Governing Law

Swedish law; UN CISG excluded.

14.2 Internal Complaints

help@aidmix.com; response within 15–30 business days; P2B-compliant complaint system.

14.3 Business Disputes

exclusive jurisdiction: Stockholm District Court; mediation available (SCC Mediation Center / CEDR).

14.4 Consumer-Specialist Rights

consumers may sue in their home forum; access to ARN and EU ODR.

14.5 Mediation

optional; costs split equally unless agreed otherwise.

15. COMPLIANCE & PLATFORM POLICIES

15.1 Sanctions

AidMix complies with EU/Swedish sanctions; services may be refused where prohibited.

15.2 Anti-Corruption & AML

no bribery/corruption; comply with AML/KYC.

15.3 P2B Compliance

clear terms, ranking parameters, 15-day notice of material changes, internal complaint handling, access to mediation, and statement of reasons for restrictions.

16. GENERAL PROVISIONS

16.1 Entire Agreement

this Agreement + incorporated policies supersede prior terms.

16.2 Amendments

15-day notice to business users for material changes (shorter where legally allowed).

16.3 Assignment

Specialists may not assign without consent; AidMix may assign in connection with business changes; protections remain unchanged.

16.4 Severability

invalid terms are modified or severed to the minimum extent.

16.5 No Waiver

no waiver unless written and signed; delays are not waivers.

16.6 Independent Contractor

no employment, partnership, or agency is created.

16.7 Language

English and Swedish versions may be provided; English prevails in case of conflict.

16.8 Electronic Communications

you consent to notices via email or Platform.

16.9 Force Majeure

no liability for delays due to events beyond reasonable control.

17. CONTACT INFORMATION

Regulatory Contacts:

• Data Protection: help@aidmix.com
• Consumer Disputes: ARN (www.arn.se)
• EU ODR Platform: ec.europa.eu/consumers/odr
• Swedish Tax Agency (Skatteverket): www.skatteverket.se

By accepting these terms, you acknowledge that you have read, understood, and agree to be bound by this Agreement.

Last updated: [2025-08-20]
Version: 2.1